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AP and AR Automation
AP and AR Automation is the blueprint for the finance team’s daily work: invoices in, approvals through, payments out, and cash collected on time.
Overview
Most finance teams still key invoices, chase approvals by email and match payments by hand. AI reads the invoice, matches it to the purchase order and receipt, and routes exceptions to a person.
Payments go out only after approval, inside limits, and the accounting system is updated without a second entry.
Who it is for
- Finance teams processing high volumes of supplier invoices.
- Spend-management and AP fintechs building their product.
- Shared-service centres consolidating several entities.
What you get
- Invoice capture from email, upload and supplier portals.
- Two- and three-way matching against orders and receipts.
- Approval workflows by amount, entity and cost centre.
- Scheduled payment runs through your bank.
- Receivables: invoicing, reminders and cash application.
- Sync with SAP, Oracle, NetSuite, Tally, Zoho or QuickBooks.
How it runs
- Map the current process, volumes and exceptions.
- Build capture and matching for the largest invoice types.
- Add approvals and accounting sync.
- Add payment runs and receivables.
- Measure touchless rate and exception time each month.
In practice
- Supplier invoices read, matched and queued for approval without manual entry.
- Month-end close shortened because receipts apply to invoices automatically.
- A spend platform with cards, approvals and accounting export.
Technology
- Document AI for invoices and receipts.
- ERP and accounting connectors.
- Workflow engine with approval rules per entity.
How we charge
Fixed-scope releases, with an optional monthly managed run.
Questions
What happens when AI is not sure?
The invoice goes to a person with the fields it doubts highlighted. Nothing is paid on a guess.
Does it work with our ERP?
We connect to the common ERPs and accounting systems, and build a connector where one does not exist.
Talk to the team
Two-week, fixed-fee discovery. Production release by week 12.
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Let’s talk about what you want to ship.
Start with a two-week, fixed-fee discovery. You get a ranked portfolio, an architecture, a cost model and a fixed-price build plan.